Hutvista
Built in New Zealand for Kiwi camps

Answer every group enquiry the same day

The NZ-built booking system for camps and retreat venues, from first enquiry to final invoice.

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One price, everything included: $300 per camp, per month.
No lock-in contracts. Cancel anytime, and take your data with you.

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The Hutvista bookings calendar showing a month of confirmed and tentative group bookings across two venues

One inbox

Every enquiry, captured

Multi-venue

Manage all your sites

Catering built in

Menus, dietary needs, headcounts

Get paid

Invoice, receipt & report

See it the way your team will

The four screens a camp lives in: the calendar, the priced booking, the kitchen’s week and the billing worksheet.

Bookings calendar in month view with confirmed bookings, tentative holds and blackout dates colour-coded per venue
Bookings calendar — what’s booked, what’s held, what’s free.
A priced booking showing the per-person seasonal rate, catered option, promo code and the deposit invoice raised from it
Priced booking — seasonal rate, catering and deposit, worked out for you.
Catering calendar in the chef’s week view listing each mealtime’s menu, headcounts and dietary alternatives per day
Catering calendar — the kitchen’s week, headcounts and dietary needs included.
Booking billing worksheet with nightly sleeper counts, day visitors, activities and add-ons per day, totalling into the final invoice
Billing worksheet — bill for who actually came, then raise the invoice.

Everything your camp needs, in one place

Stop juggling spreadsheets, inboxes and calendars. Hutvista connects the whole booking lifecycle — from the first enquiry to the kitchen, the invoice and the end-of-season numbers — so nothing slips through the cracks.

See every feature in detail →

Lead capture

Every enquiry from your website lands in Hutvista with the group size, dates and dietary needs already filled in — no more leads lost in a shared inbox.

Learn moreabout Lead capture

Quotes & seasonal pricing

Set seasonal rates, catered or self-catered options, blackout dates and promo codes once — Hutvista prices every booking for you.

Learn moreabout Quotes & seasonal pricing

Bookings & availability

See what’s booked and what’s free at a glance. Hold tentative dates, turn an enquiry into a confirmed booking, and never double-book a bed.

Learn moreabout Bookings & availability

Catering & menus

Build menus from your own recipes, track dietary restrictions per group, let the client pick their meals from a link, and give the kitchen a catering calendar with headcounts per sitting.

Learn moreabout Catering & menus

Events & open days

Run your own holiday camps and open days. Publish them to your website, take registrations online, and email every attendee in one go.

Learn moreabout Events & open days

Day visitors & activities

Sell walk-in day visits and paid activities — abseiling, kayaking, the confidence course — and record the sale on the spot, receipt included.

Learn moreabout Day visitors & activities

Operational billing

Bill for who actually came. Take a deposit up front, then tally attendance, nights, meals and extras on a worksheet and raise the final invoice from it.

Learn moreabout Operational billing

Invoices, receipts & payments

Branded PDF invoices and receipts, deposits, part-payments and credit notes — and always know who still owes what, right up to the day of arrival.

Learn moreabout Invoices, receipts & payments

Reports

Cash received, earnings and projections, outstanding balances and lead conversion — by month, season or venue. Export any report to PDF or CSV for your accountant.

Learn moreabout Reports

Guest CRM

Keep every group’s history in one profile — past stays, contacts, notes and lifetime revenue — so repeat bookings are effortless.

Learn moreabout Guest CRM

Communications

Branded email templates for every stage of a booking, a shared document library, automatic confirmations and reminders, and one inbox with the full history of every conversation.

Learn moreabout Communications

Secure by default

Two-factor authentication, roles for managers, staff and your accountant, and invitations to bring the whole team on board safely.

Learn moreabout Secure by default

From first enquiry to final invoice

Hutvista follows the way camps actually work — four simple stages.

  1. 1

    Capture the lead

    A group enquires through your website. Hutvista records who they are, how many, when they want to come and what they need to eat.

  2. 2

    Quote & confirm

    Check availability, send the priced confirmation, hold the dates and take the deposit — the booking moves through your pipeline automatically.

  3. 3

    Run the stay

    The group picks their menu, the kitchen sees the headcounts, and you log attendance and extras as they happen.

  4. 4

    Invoice & report

    Raise the final invoice from the worksheet, record the payment, and watch it flow straight into your season’s numbers.

Built for the way real camps run

The details that make the difference between software you tolerate and software your team actually uses.

  • Multi-venue: every site in one account, one login
  • Held-tentative bookings for groups still confirming
  • Branded PDF quotes, invoices and receipts with your logo
  • Two-factor authentication and role-based access for your team
  • Client-facing menu selection link — no login needed for the group
  • We import your existing bookings and customers when you come on board
  • Runs in your local timezone and locale
  • Your own brochure website, wired straight into Hutvista

Ready to fill your calendar?

See Hutvista in action. Book a personal demo and we’ll tailor it to how your camp runs.

Book a demoSee pricing

One price, everything included: $300 per camp, per month.
No lock-in contracts. Cancel anytime, and take your data with you.